Terms and Conditions

General Terms & Conditions

By using the information, services, and products available through the services of Full Circle Inc, you are

agreeing to the terms and conditions contained herein, which are subject to change without notice. Full

Circle Inc is a service provider, providing bookkeeping and accounting services for a fee. Additional

services and products may also be offered.

FULL CIRCLE INC offers software discounts to all their service clients. Clients are required to opt into one

of the ongoing services, at the hourly or monthly rate, to receive the discounted software. Clients are

not required to utilize the preferred software provided.

FULL CIRCLE INC may modify this Agreement at any time. You agree and continue to agree to use the

Service of FULL CIRCLE INC in a manner consistent with all applicable laws and regulations and in

accordance with the terms and conditions set out below.

By using the service, you agree to be legally bound and to abide by the Terms of Service, regardless of

other documentation being signed by you. If you do not comply with the Terms of Service, FULL CIRCLE

INC may terminate your right to access the service. FULL CIRCLE INC may discontinue or alter any aspect

of the Service at our sole discretion and without prior notice or liability.

This Agreement shall be construed and controlled by the laws of the United States of America. Further,

any dispute arising from the terms of this agreement or a breach of this Agreement will be governed by

the laws of the United States of America. FULL CIRCLE INC may amend or modify these Terms and

Conditions or impose new conditions at any time upon notice from us to the Client.

Fees, Charges, Commissions and Payment Terms

The fee for service is set out in our agreement with you. If you fail to pay an invoice or sales receipt in

accordance with our payment terms, we reserve the right to cease your work immediately and without

penalty. Any software subscriptions held with FULL CIRCLE INC will be transferred to the client

immediately and the client will be fully responsible for future payments at the retail rate. We also

reserve the right to invoice for any outstanding work in progress. We reserve the right to charge interest

on all overdue accounts. Interest on overdue accounts is charged at 1.5% per month or in accordance

with Minnesota State laws, incurring until paid. In the event of the account being in default and being

referred to an external party for collection the customer shall be liable for all resulting costs arising from

the recovery, including commission which would be payable if the account is paid in full and legal costs

including demand costs. We disclose to our clients any commissions or other fees received because of

work done for that client and will fully comply with any statutory requirements in relation to the

disclosure of such information.

Termination

This engagement may be terminated at any time by either party. In the case of termination, you agree

that payment for all services accrued up to and including the date of termination will be paid

immediately upon receipt of our invoice.

Documents

Before filing any necessary documentation on behalf of the client, draft documentation will be

forwarded to you for approval. FULL CIRCLE INC shall endeavor to ensure that documentation is filed

with the relevant departments by the due dates, provided all information and documentation is

received fourteen (14) working days before the due date to allow us adequate time for preparation and

filing of the documentation.

Burden of Proof - The responsibility to prove entries, deductions, and statements made on your tax

returns is known as the burden of proof. You must be able to prove (substantiate) certain elements of

expenses to deduct them. Generally, taxpayers meet their burden of proof by having the information

and receipts (where needed) for the expenses. You should keep adequate records to prove your

expenses or have sufficient evidence that will support your own statement. You generally must have

documentary evidence, such as receipts, canceled checks, or bills, to support your expenses.

Additional evidence is required for travel, entertainment, gifts, and auto expenses. Full Circle Inc

requires all clients to supply burden of proof for each transaction. Any documentation received past

30 days of the transaction date may incur additional fees, urgency fees, and/or services charged at

time and a half.

Internal and Accounting Controls

We advise that the responsibility for the maintenance of a business accounting system and internal

control systems rests with you (the client), including the protection of and prevention against fraud as

well as computer file backup. If any material weakness in the accounting system or internal control

systems comes to our notice, we will advise accordingly.

It is important to remember that you are personally responsible for the information contained in any

statutory return and that you must retain all necessary supporting documentation to substantiate your

transaction. We will not take responsibility for any failure on your behalf to maintain adequate records.

It will be your responsibility, as the client, to ensure the completeness and accuracy of the records and

information supplied and to provide explanations on any item questioned during the engagement. This

is necessary to ensure the accuracy of the financial information compiled under this engagement.

Ownership of Work

The financial statements, and any other documents which we are specifically engaged to prepare,

together with any other original documents given to us, shall remain your property.

Any other documents brought into existence by us including general journals, working papers, the

general ledger, and draft financial statements, will remain the property of FCB&A. However, we will

always provide you with copies of any documents that you may require from time to time.

If our services are terminated, we shall be entitled to retain your source documents and any other

information we have in our possession until payment in full of all outstanding fees. It is agreed that all

materials furnished to FULL CIRCLE IN Care owned by you or you have the permission from the rightful

owner to use such materials, and you will hold harmless, protect, and defend FULL CIRCLE INC from any

claim or action which may arise from the use of such materials.

Standards

FULL CIRCLE INC aims to provide the highest standard of professional service and are focused on the

concerns of our clients. If for any reason you feel you have not received the level of service expected or

have an issue to raise, please contact your consultant to discuss how the problem may be resolved.

Electronic Transmission

We can send, receive, and store files electronically. However, electronic mail is not secure, and any files

transmitted may, among other things, be copied, recorded, read, or interfered with by a third party

while in transit. If we transmit any file electronically, you agree to release us from any claim you may

have as a result of any unauthorized copying, recording, reading or interference with that document

after transmission, for any delay or non-delivery of any file and for any damage caused to your system or

any files by a transmission.

Our services are may be performed onsite or offsite. In the instances where we are required to work at

your premises, FULL CIRCLE INC will take all due care and consideration to ensure no loss and/or

damage occurs. However, we shall not be held responsible for any loss and/or damage incurred whilst at

your premises.

Compilation Reports

The service may include maintenance of the chart of accounts for the ledgers of your business. Reports

provided are not for one off presentations to third parties such as financiers or potential purchasers.

Further adjustments to the accounts may be required by us or your taxation advisor prior to such

disclosure. You should confirm suitability of such reports with us prior to any disclosure. FULL CIRCLE INC

strives to provide error-free work. Typographical errors or mistakes which are clearly our fault will be

corrected at no charge; client revisions will be charged at our agreed rate; final proofreading is the

responsibility of you. FULL CIRCLE INC shall not be held responsible for any loss due to errors on our

part, missed by you. Whilst FULL CIRCLE INC makes every effort to provide accurate and reliable

information and services, we reserve the right not to be held responsible for the correctness,

completeness or quality of the information and services provided. We assume no responsibility for

consequences resulting from the provision of information and services, including, but not limited to,

errors or omissions. All information provided is intended solely to provide general guidance on matters

of interest for your personal use and you accept full responsibility for its use. It is provided with no

guarantee of completeness, accuracy, or timeliness, and without warranty of any kind. Information

provided does not constitute legal, accounting, or tax advice.

Appointment as a Contractor

FULL CIRCLE INC is independent from the clients’ company, not an employee. As such, you are not held

to the obligations of an employer such as annual leave, payroll tax, etc. However, the following rights

are upheld, consistent with an independent contractor status:

• FULL CIRCLE INC has the right to perform services for others during this engagement;

• FULL CIRCLE INC has the sole right to control and direct the means, manner and method by which the

services are performed;

• FULL CIRCLE INC has the right to hire assistants, use employees and contractors to provide the services

required;

• This engagement does not create a partnership relationship; you, nor we, have the authority to enter

into contracts on the other's behalf.

Disclaimer

The information contained in this document was prepared for general information purposes only. All

images, photographs and graphics are indicatives only. Users of this website and prospective customers

should not rely on any of the information herein contained as forming part of an offer, contract or

undertaking. All information contained in this website was correct at the time of publication.